Tools & Software for Online Educators

The ones we use, and recommend.

Taking your business into the online space can be exhilarating.. and terrifying!

The most common questions we hear from entrepreneurs are, “I just don’t know which systems, software, and tools I really need! I mean, there are SO many options!” and “I don’t know enough to know what I don’t know! Help?!?”.

In fact, it’s so overwhelming that many amazing entrepreneurs are stopped in their tracks, and never even start building their business online. This is where we start to geek out! We love digital marketing and technology and are committed to helping
entrepreneurs get themselves and their brand out into the world.

Understanding the tools, platforms, and software that you’ll need to tackle this journey confidently is crucial. We’re tech and marketing geeks, and we’ve vetted them all. We’ve tested virtually every platform, tool, and software available. The tools in this toolbox are our recommendations.

Disclaimer: Some of the links below are affiliate links, which means that we’ll make a small commission if you purchase through that link. Rest assured, it’ll cost you the same as purchasing direct and we only recommend products that we believe in.

Tools & Software

We live and breathe technology so it takes a pretty great software to impress us!
These are the software programs we recommend, but obviously do your due diligence in researching and decided which tools and software are best for you and your business.

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Thinkific LMS

Thinkific gives you everything you need to easily create, market, and sell your own online courses.


Convertkit makes managing your email marketing easy with built-in opt-in forms and easy to configure sequences for sales funnels.
Active campaign

Active Campaign

Email marketing, marketing automation, sales and CRM automation, and make meaningful connections with your customers.

Book Like a Boss

An all in one online scheduling tool which allows you to automate your bookings AND sell/upsell digital or physical products, or paid services. Enter the code brainygirl at the checkout for 30% off ANY PLAN!



Record personalized videos to convert more leads and spark more conversations with your customers. Convert more leads and build loyal superfans with the all-in-one video platform for creators & brands.



Allows you to create beautiful designs using their drag-and-drop feature and layouts to design, share and print worksheets, infographics, social graphics, and more.

quaderno for thinkific


Quaderno automates tax calculation and invoicing for your Thinkific courses. Any time a student subscribes to a course, Quaderno will automatically calculate the correct tax based on your customer’s location, generate and send the invoice, and update your reports.

Elegant Themes

The BrainyGirlU site was built with Divi, one of the Elegant Themes, with no custom coding. Easy to use layout templates for WordPress websites.


Affordable, secure, fast hosting for your website with fast, friendly and helpful 24/7 live chat. Powerful and easy to use interface.



Truly understand and manage your income and expenses. Track everything and connect to payroll, payments, and invoicing. Everything is automated and in one perfect package.
tools for online educators


LastPass remembers all your passwords, so you don’t have to. Once you save a password in LastPass, you’ll always have it when you need it; logging in is fast and easy.

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AVG Antivirus

Premium protection and privacy for your business and your family with one low price for protection across all devices.

online course templates

Creative Market

Accelerate your projects with millions of ready-to-use products like course slide templates, course workbook templates, social media templates and more!

powerups for thinkific

Super Powers for Thinkific

Instantly add more design options, new features and
all of the ninja tricks used by one of the top Thinkific experts, Rob Galvin.



Easily build websites, landing pages, pop-ups, alert bars, and beyond. Leadpages helps small businesses connect with an audience, collect leads, and close sales.



Using this super affordable software you can record video on your computer screen, record using your webcam, or have picture in picture.

digital marketing basics


Beautiful, branded, conversational, easy. Create interactive forms, quizzes, polls, surveys, shopping carts, and so much more.


Easily plan & schedule your content for Instagram, Pinterest, Facebook, Twitter. ’s mission is to empower you to share your story on social and digital platforms.